Frequently Asked Questions

Application / Acceptance Process

  • You can apply for Residence by filling out the online application. Applications will be accepted at any time on a first-come, first-serve basis. Please note: Prior to the Resident being accepted to Residence, a non-refundable Application Fee of $100 must be made. This Application Fee applies to each application and is not refundable in the event of cancellation or withdrawal of the Resident’s application.

    Applications for Summer Term (May – August) and Academic Year (September – April) open in March of the same year. Applications for Winter Term (January – April) open in October of the preceding year.

  • Academic Year

    Offer emails will be sent starting in May. Space in Residence is offered on a first-come, first-served basis. After receiving an offer email, student applicants are then required to complete their application steps to be invoiced. Completed applications, and the first installments of Residence Fees are due as outlined on our Seneca Residence Suites & Rates page.

    Winter and Summer Terms

    Offer emails for the Summer Term will be sent out starting in April, while offers for the Winter Term will be sent out starting in November. Space in Residence is offered on a first-come, first-served basis, based on availability.

  • In the acceptance email you will receive instructions on how to complete the rest of your acceptance details. The acceptance details will need to be completed online and asks you important information related to contact and health information, payment information, emergency contact information and personality profile questions which will help you to select a roommate. You will also be asked to review and accept the Residence Community Living Standards and the Student Residence Agreement, which is a legal document that serves as the contract between you and the Residence. Please ensure that you read it carefully and keep a copy for your records.

  • If you are unable to meet the payment options as outlined, please contact the Residence directly. Click here to be redirected to our Contact page.

  • It is strongly recommended that these contacts are the parents or legal guardians of the resident. As the Primary or Secondary Contact you will serve as an emergency contact and you may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied e-mail, that they have been identified as Primary/Secondary Contacts for the Resident. This e-mail will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role.

  • Please provide your details on the Medical, Accessibility, and Special Consideration section when completing your acceptance information, to provide us with more information about how we can support your success in Residence. Students requiring accommodations on campus are encouraged to also contact Accessible Learning Services on campus.

Move-In / Move-Out

  • The official move-in date(s) for Residence are as follows.

    Summer Term 2025

    • Move-In Day: May 4, 2025

    • Move-Out Day: August 16, 2025

    Academic Year 2025-2026

    • Move-In Day: August 31, 2025

    • Move-Out Day: April 18, 2026

    Winter Term 2026

    • Move-In Day: January 4, 2026

    • Move-Out Day: April 18, 2026

    Winter Break 2025

    The Residence operates with limited services over Winter Break. Students who need to stay in the Residence between December 13, 2025 and January 4, 2026 are required to submit a request (additional fees may apply). Information will be emailed out to students in November.

  • Note: these items will not be provided by the Residence.

    Bedroom

    • Bed Linens (XL double size)

    • Pillows

    Note: Your residence bed is provided with a mattress pad and bed bug cover. A preventative maintenance program for bed bugs is in place.

    Washroom (shared with your roommate)

    • Shower Curtain

    • Cleaning Supplies

    • Toilet Paper

    • Toiletries – soap, shampoo, bodywash, etc.

    • Towels

    Suite Kitchenette

    Note: Only appliances that are CSA approved with no open heating element are approved for use in residence.

    • Cookware

    • Cutlery

    • Dishes

    • Pots/Pans

    • Toaster Oven

    • Air Fryer

    • Coffee maker / Tea Kettle

    • Dishtowels, dish soap

    Miscellaneous

    • Moving Cart / Dolly for Move-In Day

    • Insurance protection for your property

    • Laundry basket, detergent & dryer sheets

    • Health Card & other ID

    • First Aid Kit

    • Cleaning Supplies

    • Small Fan

    • Computer with surge protection power bar

    • Iron and Ironing Board

    • School Supplies: Printer, pens, pencils, ruler, stapler, 3-hole punch, etc…

    • A moving truck, trailers, or extra furniture – Your Residence room is furnished. Do not bring any extra furniture. One small shelving unit is permitted for your bedroom.

    • Anything which can alter the condition of your room (ex) wall decals, nails (etc). You may use 3M mounting strips to hang posters.

    • Hot plates, deep fryer or any cooking appliance with an open heat element

    • Bed risers (Residence beds are already raised as high as is safe for under bed storage)

    • Halogen Lamps, candles or incense

    • Single serve glass alcohol containers

    • Pets

    • Subwoofers and amps

    • Fridges or freezers, only refrigerators and freezers provided by the Residence will be allowed in the suites.

    • Large volume alcohol containers such as Mini kegs, kegs, bubbas

    • Funnels, beer pong tables or any other high risk drinking paraphernalia

    • Any television larger than 50″. Each bedroom comes with a small flat screen smart television. If you wish to bring an additional television, you may do so as long as it is not larger than 50.”

  • All students are expected to leave the Residence 24 hours after their final exam/project OR by 11am on the last Saturday of the term, whichever comes first. Specific move out dates and instructions will be communicated to residents well in advance of the residence move out days.

    Students that require accommodations past the last Saturday of the term and would like to request an extended stay must complete a Late Move Out Form. Please be advised that all requests are not guaranteed and must be approved by Management. Approved stays are subject to an additional fee.

    After Move Out, all suites will be inspected for damages and cleanliness.

Living in Residence

  • When you are accepted into Residence you must complete a “Profile Questions” section. Students are then given the opportunity to browse roommates online, send messages to potential roommates, and accept roommates. You may request to live with another student while in Residence, as long as you have both been accepted and you both request to live with each other. If a student does not want to select their own roommate, the Residence will select a roommate for you based on your answers to the “Profile Questions”. Please note that there are no co-ed suites available.

  • Prior to moving in we will email out a confirmation of roommate notice which will include the name and contact information of your roommate. If you have not already done so, you can contact your roommate and get to know them better. Please refer to the Roommate section of the website. Here you will find important questions you can ask your roommate in order to get to know them better

  • You will find out what room you are in when you move into the Residence. The quantity of applicants for Residence every year results in room assignments being adjusted right up to the day of move-in. As we cannot guarantee that any information given to you before move-in is not going to change, we do not provide this information prior to move-in.

  • It is not mandatory to purchase a meal plan while living in Residence. Seneca Polytechnic does offer mealplans through their food service provider Aramark. If you are interested in purchasing a meal planplease visit the Seneca Polytechnic Meal Plan page.

  • If something breaks in your suite, you can complete a maintenance request online, in the Housing Portal.

  • The Front Desk is open 24 hours a day. Staff can be reached in person, by phone or email. For more information, please visit the Contact Page.

  • The Residence does not offer any family or co-ed accommodations.

  • The Residence does not offer any on-site parking. Parking can be arranged through Seneca Polytechnic Parking Services.

  • The Residence offers great security from the moment you pass through the controlled access main entrance. Video cameras are located in all common areas, hallways and entrances. The front desk is also staffed 24 hours a day 7 days a week.

  • All cooking devices must have automatic shutoff, be approved by CSA, and must not have an open element (for example hot plates and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member.

  • Continue to monitor your emails and follow us on Instagram to stay connected!

    @senecakingresidence

    @senecanewnhamresidence

  • If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify the front desk and a manager or RA will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well.

  • King Residence

    Mail and parcels are available for pick up at the Front Desk; an email will be sent to you notifying you to pick up your parcel. The Residence will only accept deliveries from mail and delivery services; we are unable to hold items left by friends/family for Residents.

    Mail and parcels should be addressed to the residence address and include your full name.

    mailing address:

    STUDENT NAME – SUITE #
    Seneca King Residence
    13980 Dufferin Street
    King City, ON L7B 1L7

    Newnham Residence

    Parcels are available for pick up at the Front Desk; an email will be sent to you notifying you to pick up your parcel. Mail will be delivered to your residence mailbox located on the first floor. You will be sharing your mail box with your roommate and each of you will have a copy of the key. If the Resident loses the mail Key, the Resident will pay $20.00 for replacing the Mail Key. The Residence will only accept deliveries from mail and delivery services; we are unable to hold items left by friends/family for Residents.

    Mail and parcels should be addressed to the residence address and include your full name.

    mailing address:

    STUDENT NAME – SUITE #
    Seneca Newnham Residence
    1760 Finch Avenue East
    Toronto, ON M2J 5G3

Termination & Cancellation

  • Please refer to the cancellation policy located here: Termination and Cancellation Policy.

    Cancellations

    Cancellations occur prior to move-in. If you wish to cancel your residence application or the Student Residence Agreement, you must cancel through Housing Portal prior to move-in. Cancellations will not be accepted over the phone.

    Withdrawals

    Withdrawals occur after move-in. If you wish to withdraw from residence, please contact the front desk. Withdrawals will not be accepted over the phone.

    Please note that the Residence operates independently from the Institution and if you cancel your application or enrolment at the Institution, you will also need to cancel your Residence application. Refunds will be issued by the Manager as detailed in section 8.06 of the Student Residence Agreement.

  • Please refer to the Termination and Cancellation Policy.

Other

  • The Residence is closed over the Winter break. Students who need to stay in the Residence during this time are required to submit a request. Please refer to your Student Residence Agreement for more information regarding dates and rates as additional fees may apply.

  • The Residence is a “designated Residence” for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TG, T1 General 2012 – ON-BEN Application for the 2017 Ontario Trillium Benefit and the Ontario Senior Homeowners’ Property Tax Grant. For this reason, the Residence does not issue tax receipts for Residence fees.

    You can print a copy of your account statement by logging into your Housing Portal and clicking on the “Accounts” tab. Residence Front Desk staff can also print this statement for you.